Summary - A translation management system is an excellent tool for global businesses. In this blog post, you can learn more about a translation management system, its usage, and how it works efficiently... You will also know the names of the best translation management software systems in the market. This blog provides a basic functional overview of a translation management system.

Businesses nowadays are not limited to one geography. Every company must expand globally to reach consumers. Corporations must thus rely on a translation management system for better business growth through improved service. 

“Language is the road map of a culture. It tells you where its people come from and where they are going.” Rita Mae Brown.

The real deal is to allow people across countries to know and understand products and services in their own language. Doing this makes translation management services indispensable. These tools are beneficial if you want to translate your website or improve your resume. 

Let us dive into what a translation management system is.

What Is a Translation Management System?

What Is a Translation Management System?

Suppose you are a business owner wanting to sell your products in France. You must market your products in French. 

Or your Spanish friend wants to work in a US company. He will need to make his resume in English. 

So, both scenarios will need a system that helps translate your website and marketing copy and your friend’s resume in their target languages. 

Here comes the use of a translation management system. It is software that automates and streamlines the language translation process to make your work easy and efficient. 

Managing several distinct languages and dialects translation management gets challenging when translating a lot of content. 

Translation management tools go beyond simply translating text. They also assist you in maintaining and fortifying your brand’s vision and identity by ensuring apt contextualization of the translated material.

Why Should You Use a Translation Management System?

Why Should You Use a Translation Management System?

Content translation involves much more than simply changing words from one language into another. Your content and user experience represent your brand. Therefore, it’s critical to make the whole user experience near-perfect. 

 Without a proper translation management system earlier, personnel

  •  copy-pasted sentences onto spreadsheets 
  • emailed these spreadsheets to translators 
  • tracked translation status using, say, another spreadsheet
  • could barely monitor the translation process  
  • waited to receive the translations, often communicating with translators using unsecured chatting apps

When translation gets complex, one person can only do some of the translation work; if many competent translators work on a project concurrently, the quality of the translated material can improve manifold. Also, throughput improves per project. 

Let’s understand the benefits of using translation management software for translation project management.


Translation management platforms run automated translation systems that make translation more efficient. Such systems handle everything from project management to coordination. 


With a translation management tool, you will get error-free translations quicker. Such tools aptly contextualize content, retaining and improving the emotional “connect” users seek in the translations. 

Cost Saving:

A translation management system can save your organization money by optimizing the translation process via streamlining the workforce and reducing the risk of too many mistakes.

Better productivity:

A modern translation system is designed for an entire team involved in a translation project. Everyone can see each other’s work, work concurrently, and can thus coordinate better. 

Better data protection:

All source material and its translations are centrally stored, with built-in controls allowing secured, concurrent data access.


A translation management system is well-suited for companies that need to manage plenty of material and regularly require consistent translations in several languages.

Translation project management involves

  • identifying the overall project scope and the requirements
  • identifying resource and skill-set requirements
  • creating detailed project planning, and its management    

How to Choose a Translation Management System?

Translation management tools are all different, just like our mobile data plans. You should get one for your business per your requirement. 

The selection of a translation management system depends on certain factors: 

  • the number of language assets your business handles 
  • the number of languages and regions that your company needs to take into account 
  • the number of platforms that need localization (for example, a smartphone app, website, or help desk) 
  • size of the workforce involved in a content localization project 
  • the translation criteria regarding brand tone, diction, and style

How Does a Translation Management System Work?

A translation management system is software that uses technology to assist you in  the entire translation process. Here are, in brief, the steps in managing translation projects:

➡️The process begins when using a content management system that you can use to create, edit, and publish materials for your website, app, or other platforms.  

➡️Before you do so, a translation management system can automatically get – import – the content and assign it to translators with a deadline. 

➡️ A translation management system also works with the creative team if you integrate it with Figma, Adobe XD, or Sketch software.

Five Key Functions of a Translation Management Platform:

A translation management platform can run one or more translator systems and translation management systems. 

  1. Managing Terminology

Terminology is a glossary of translation and branding terms the translation management system uses. 

  1. Managing Workflow

A good translation management software will automate the entire translation workflow in real time. 

  1. Managing Memory

It will create a database of previously translated words for future reference. 

  1. Managing Reports

A robust system provides the report and status of each project on a single platform. 

  1. Integrated Translations

Many translation systems use interfaces connecting with websites or apps that directly translate the content per the user language. 

End Note

We hope you understand why a translation management system is vital for business expansion.

Looking for timely, expert certified translation services? Discover why we are one of the best translation service providers in the US. Our simple, efficient procedures set us apart.

Maria Hernandez